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HSBC

Document Checklist

i. Company Registration Document

1. For Limited Company,

a) which is incorporated in HK, please provide:

  • Instrument of Transfer, if applicable

b) which is incorporated in Overseas, please provide:

  • Certificate of Incorporation (CI) and subsequent certificate of change of name, if applicable
  • Valid Business Registration Certificate (or comparable document), if applicable
  • Certificate of Incumbency (COI) issued within 6 months, by Registered Agent / Official Company Search Report / Company Particulars Search issued within 6 months in country of incorporation, or
  • Director / Shareholder / Beneficial Owner Declaration (DD) issued within 6 months or Comparable document to a Company Search Report/ Company Particulars Search, a Certificate of Incumbency (COI) issued within 6 months and;
  • A Certification Letter (from a certified public accountant / lawyer of a FATF member / comparable jurisdiction acceptable to HSBC) certifying that information contained in the DD or comparable documents is correct and accurate.
  • Memorandum and Articles of Association (M & A) and any amending resolutions or comparable documents,

2. For Partnership which is established in Overseas, please provide:

  • If there have been any changes to the director(s), or authorised signatory(ies) of Business License (or comparable document)
  • Registration document identifying the all partners (or comparable document)
  • Document of the company's membership of a relevant professional deed) or trade association (if not available, please provide the partnership deed)

If there have been any changes to the director(s), or authorised signatory(ies) of your account (where applicable), please provide a certified true copy of the relevant board resolution / minute of meeting for supporting the change.

ii. Connected Individual Document

Government Issued Identification document and Nationality Proof for two Directors, ALL Authorised Signatories, ALL Beneficial Owners and two Key Controllers

iii. Ownership Structure Chart (if applicable)

Showing the company name, ownership/voting right % , the country of incorporation/registration/formation, the country of business address/operating address, listing/regulation status (where applicable) of each Intermediate Owner up to the Beneficial Owners of the company and specifying the issuance of bearer shares in the chain of ownership (including the company, all Intermediate Owners and Ultimate Beneficial Owners), certified by director. Indicate if there are family members among the Beneficial Owners and the family's total collective % shareholding, if applicable

iv. Document for Corporate Directors/Signers/Key Controller/trustee(s) for trust account (if applicable)

a) Board resolution (specifying the authorised signatories with power to act for the corporate entities)

b) Specimen signatures

c) Company registration documents of the entities or comparable documents

d) Official document(s) listing current directors such as Company Search Report / Company Particulars Search / Certificate of Incumbency (COI) issued within 6 months or comparable documents or Director Declaration (DD)

e) Certification Letter (from a certified public accountant / lawyer of a FATF member / comparable jurisdiction acceptable to HSBC) certifying that information contained in the comparable documents / DD is correct and accurate

f) Identification document and nationality proof required from two directors and ALL authorised signatories of the entities

g) Memorandum and Articles of Association (M & A) and any amending resolutions or comparable documents;

v. Trust Document (if applicable)

1. If Beneficial Owners of your Compnay is a trust, please also provide Trust Deed or by reference to an appropriate register in the relevant country of establishment or, a written confirmation from a trustee acting in a professional capacity or, a written confirmation from a lawyer who has reviewed the relevant instrument.
Trust document should included:

a) name of the trust

b) date of establishment/settlement

c) jurisdiction whose laws govern the arrangement, as set out in the trust instrument

d) identification number (if any) granted by any applicable official bodies (e.g. tax identification number or registered charity or non-profit organisation number)

e) identification information of trustee(s):

  • individual trustee: Full name, Date of birth, Nationality, Identification document type and number
  • corporate trustee: Full name, Date and Country of incorporation, Registration or Incorporation number, Registered office address in the country of incorporation and Business address if different from the registered office address

f) identification information of settlor(s) and any protector(s) or enforcer(s)

g) identification information of known beneficiaries

2. Identification proof of trustee(s): (if applicable)

a) individual trustee: Identification document and nationality proof

b) corporate trustee established in Hong Kong: Company Search Report issued within 6 months

c) corporate trustee established overseas: Company Search Report / Certificate of Incumbency / comparable documents issued within 6 months